Director of Business & Finance

Saturday, March 9, 2019
Southgate Community Schools
Position Details: 

TITLE: Director of Business and Finance

REPORTS TO: Superintendent of Schools

SUPERVISES: Business Office Support Staff


• Master 's Degree with a major in Business/Accounting

• Minimum of five years of School Finance experience or related area

• Must be able to demonstrate analysis, communication skills and an ability to work

with faculty, staff, students, Board of Education and community members

• Exemplary, up-to-date computer skills

• Proven organizational and interpersonal communication skills

• CFO Certification by the Michigan School Business Officials (MSBO)

• Certified Public Accountant

• Such alternatives to the above that the Superintendent may find appropriate and



• To administer the business affairs of the District in such a way as to provide the

best possible educational services with the financial resources available

• To assist the Superintendent in the overall general financial administration and

organization of the school district

• Manage all daily operations of the Business Office


• Coordinate and develop the budget planning and implementation process,

including budget preparation, administration and control

• Oversees the financial resources of the school district through prudent

investment practices

• Exercise supervisory capability for adjusting, closing, and reversing year-end

entries and perform necessary functions to produce accurate monthly and yearend

financial statements that reflect District revenues and expenditures

• Oversees the maintenance of the debt retirement accounts of the school district

and recommends the annual debt retirement millage rate

• Administers a comprehensive program of analysis, evaluation, planning and

forecasting for all of the District's non-instructional operations

• Keeps the Superintendent and Board informed about all aspects of the operating

condition of the District.

• Attend all regular meetings of the Board of Education, and other meetings when

specifically requested to do so

• Recommend policies relating to the operation of business affairs in the district

• Make provisions for the orderly collection and dissemination of school business information

that will assist the Board of Education, the community, and other school administrators to

make wise educational decisions

• Provide advisory services to each school in the district about its business operations and


• Initiate programs to improve systems, methods, and procedures for the operations of school

business affairs

• Work with other governmental units in meeting legal requirements for all financial transactions

of the district

• Maintains the highest level of confidentiality, including, but not limited to, personnel matters,

contract negotiations and subcontract bidding procedures

• Facilitate the non-instructional functions of the educational program such as:

o Oversees the district budget planning and preparation based upon projected state aid

and grants. Prepares a budget for submission to the School Board projecting

expenditure and revenues for all funds. Monitors the approved budget monthly,

providing budget reports to school management. Facilitates budget transfers between

accounts according to policy. Prepares financial statements to include the Michigan

Bond Loan program.

o Projects the cash needs of the district and invests all available funds to maximize

investment earnings within Board policy and according to the State laws affecting

school district finances. Works with state agencies regarding state aid payments and

reports. Prepares investment reports for the Board and the Superintendent

o Develops a schedule for, and conducts internal audits, on accounts, accounting

practices and Business Office procedures as necessary

o Ensures adequate accounting procedures and controls for accounts

receivable/payable. Oversees the payroll function ensuring the timely processing of

payroll, payroll taxes, deductions, and recordkeeping.

o Responsible for the annual financial audit, coordinates preparation of necessary

schedules and reports and serves as the District's liaison with audit staff

o Responsible for purchasing function. Ensures appropriate scheduling, bidding/quoting,

specifying, and economizing in the purchasing area. Maintains the relationship between

district personnel, vendors and suppliers and district policy related to purchasing

o Prepares tax resolutions for the Board and submits to taxing authorities.

o Ensures the timely transfer of funds from taxing authorities to the District

o Analyzes insurance coverage and ensures a balance between District's risk and

insurance programs. Areas of responsibility include property, liability, vehicle,

employee health, life, disability, worker 's compensation, property title, etc. Reviews

the value of property and amount of risk.

o Arranges for a review of premiums and coverage every three years. Works closely with

insurance companies to process claims, when necessary.

o Prepares and oversees the preparation of District financial reports.

o Ensures that report formats meet all State, local and in-District reporting requirements.

o Serves as team resource in contract negotiations. Responsible for all benefits.

Interprets and implements contracts as needed.

o Involved in all aspects of District elections for Board members, sale of bonds and


o Manages and Evaluates the Business Office support staff and makes

recommendations to the Superintendent regarding any changes in function,

responsibility, or classification of support staff

o Performs other duties as assigned by the Superintendent.

• Such alternatives to the above qualifications as the Board of Education may find

appropriate and acceptable.

TERMS OF EMPLOYMENT: Full time, 12 months, Starting as soon as possible

SALARY: Qualifications and Experience

$95,000 - $102,000

This description is intended to describe the type and level of work being performed of the

individual assigned to this position. It is not an exhaustive list of all duties and responsibilities

required of the position.

APPLICATION PROCESS: Please visit, click on HR, select

Employment Opportunities, then District Employment Opportunities

Interested applicants should provide the following, along with their online application:

• Letter of interest

• Resume

• References

• Transcripts

• Letters of Recommendation

Must meet health requirements as required by performance responsibilities

The Southgate Community School District reserves the right to make changes to this job posting and performance responsibilities whenever necessary

Non-Discrimination Statement

The Board of Education does not discriminate on the basis of race, color, national origin, sex, (including sexual orientation or transgender identity), disability, age,

religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, “Protected

Classes”), in its programs and activities, including employment opportunities