Monday, December 30, 2019
Benton Harbor Area Schools
Position Details: 

Title:                           Accountant

Reports to:                 Chief Financial Officer

Date Approved:          August 23, 2019


Job Summary:    To provide accounting and financial services for the District, and to perform duties as assigned by the Chief Financial Officer.

Qualification Requirements:   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Required Qualifications

  • Associate’s degree in business or accounting
  • 15 or more semester hours of college level accounting courses
  • Microsoft Excel skills at the intermediate or advanced level
  • Microsoft Word skills at the intermediate level
  • Ability to work with minimal supervision
  • Record of reliable attendance
  • Ability to work well with others

Preferred Qualifications

  • Bachelor’s degree in accounting, finance, or a closely related subject
  • 21 or more semester hours of college level accounting courses
  • Previous accounting experience preferred (but not required)
  • Experience with fund accounting preferred (but not required)
  • Experience preparing for school district external financial audit (or auditing school districts) is a plus

FLSA Status:   Exempt

Essential duties and Responsibilities:


  • Assign general ledger account codes to state aid and other revenue
  • Maintain fixed asset data for annual audit
  • Prepare and/or input journal entries, and review journal entries prepared by others
  • Prepare for and assist with the annual financial audit
  • Record receipts on the general ledger
  • Review general ledger transactions monthly for account coding accuracy
  • Reclassify wage and benefit costs as needed in general ledger
  • Allocate workers’ compensation costs annually

General Ledger Maintenance

  • Create new accounts on general ledger
  • Delete outdated accounts on general ledger after consulting CFO
  • Merge redundant general ledger accounts
  • Activate, configure, and deactivate employees' general ledger accounts

Property Taxes

  • Calculate allocation of property tax receipts
  • Calculate Michigan Tax Tribunal tax refunds
  • Reconcile property tax receipts to property values annually

Accounts Receivable

  • Monitor accounts receivable
  • Type & send invoices (infrequent)


  • Prepare deposit slips
  • Deliver deposits to bank
  • Reconcile bank statements


  • Assist the CFO with budget development and periodic revisions


  • Assist grant staff with MEGS matters
  • Prepare and submit grant reimbursement requests
  • Reconcile investments when requested
  • Coordinate escheating of uncashed checks

Financial reporting

Prepare the following reports:

  • Continuing disclosure reports for outstanding bonds (annually)
  • Financial Information Database (“FID”)
  • Final expenditure reports for MDE grants
  • Medicaid Allowable Expenditure Report “MAER”
  • Medicaid outreach financial reports
  • Monthly board financial reports
  • Pupil transportation cost report (annually)
  • Special education cost report (annually)
  • Career and Technical Education report (annually)

Food Service

  • Input meal counts on the State’s website
  • Certify monthly claims for school lunch and breakfast (someone else prepares)          


  • Review and approve biweekly ORS payments (prepared by Payroll Specialist)

Professional Development

  • Participate in professional development opportunities to strengthen job skills
  • Attend the annual Skyward (general ledger and more) conference


  • Check purchase orders and check requests for proper account numbers
  • Review and approve P.O.s under $500


  • Practice high ethical standards
  • Supervise the preparation and distribution of 1099 forms annually
  • Develop and maintain a calendar of recurring tasks and recurring reports
  • Train and support all users of the general ledger
  • Advise on matters and internal controls for the “Fuel Master” fuel use/tracking system at the bus garage
  • Perform other duties requested by the Chief Financial Officer

Knowledge, Skills and Abilities:

  • Ability to read and comprehend instructions, short correspondence, and memos
  • Ability to communicate clearly and concisely, both orally and in writing
  • Ability to deal with the public tactfully and courteously and to work harmoniously with other employees
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
  • Proficient in word processing, including basic desktop publishing, databases and spreadsheet applications
  • Ability to perform duties with awareness of all district requirements and Board of Education policies.

Possible Additional Duties

  • Maintain petty cash account for Central Office
  • Provide back-up for Accounts Payable Bookkeeper (seldom needed, however, A/P check preparation for 1-3 less active funds may be added to this position in the future)
  • Post requests for proposals (prepared by others) on the State’s “SIGMA” website
  • And possibly select other duties after the candidate becomes acclimated to the position

Physical Demands:    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk, hear and type using a keyboard.  The employee is occasionally required to stoop and kneel.  The employee must occasionally lift up to 25 lbs.  Specific vision abilities required by this job include close vision, distance vision and depth perception.

Terms of Employment:

This is a 12-month position. 


Salary of $52-60K/Annual


Performance of this job will be evaluated by the Chief Financial Officer.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individual currently holding this position and additional duties may be assigned.  Job descriptions are not intended as and do not create employment contracts.  The organization maintains its status as an at-will employer.